Public and Private Data

Introduction

RPD has a unique way of sharing data between all users (public data), whilst protecting sensitive user data and keeping it private (private data).

Public data is information that is available to all users of RPD. This is information that is already in the public domain, such as property addresses, property areas, store lists and contact information. You may also find some lease information which has been obtained when it has been previously distributed to the open market, e.g. an investment sale, letting particulars etc.

Sharing non-contentious information between users allows RPD to provide the most up to date store lists and property professional contacts database possible. Since this information is already in the public domain, it is simply convenient to be able to see it all in once place. It allows property professionals to quickly and easily find the person they need to contact when exploring deal opportunities, or looking for comparable evidence without compromise.

Public data integrity

Any user is able to edit public data (i.e. a property address, the current tenant and the areas), so to ensure that it retains its integrity, we have 2 systems in place;

Verification

If public data is changed by an RPD user, it is flagged to the RPD administration team for verification. Until it has been verified by RPD, you will see a red icon next to the data that has been edited, notifying you that this has not yet been verified by us; Open image-20240930-201651.png image-20240930-201651.png

History

There is also a full audit trail of all changes to RPD which you can see in the history section when looking at schemes, properties, companies and contacts. This provides transparency to all users as to when a record may have changed and what its previous value was.

Private data

What is considered private data?

Private data refers to all other data saved against a property. This includes all lease information, files, comments and enquiries.

Changes to your private data are also tracked in the history tab.

Who can see private data?

Private data is available to all other users at your company, but no other users outside of your company.

Deal data

When using the deals feature, you are updating the data saved against the property, often including a combination of both public and private data. For example, when recording a new letting, you would typically add public data, such as the new tenant of the store, along with private data such as the rent and lease terms.

The same ethos applies deal data; the public elements of the deal are shared with all users, whilst any lease details are private and will only be visible to your companies account. So, for example, a new letting or lease renewal deal is visible to all users, however they can only see the public data, i.e. the tenant and the address, whilst any rental or lease data remains private to your account.